Project Summary: Time & Absence Transformation from On-Prem to Cloud

Company Overview

• Revenue: >60 Billion EUR
• Number of Employees: >200,000
• Industry: Finance

Project

• Title: Time & Absence Transformation from On-Prem to Cloud

Project Description

The client’s outdated legacy time management system was causing significant manual workload, inefficiencies, and operational challenges. The system was not implemented properly, leading to errors and time-intensive processes. The goal was to transition to a defined SaaS-based solution in the cloud, ensuring a seamless migration while addressing the gaps and inefficiencies of the previous system.

Unique Challenges

• Previous Project Setup: The project had already been initiated, but key staff members who made foundational decisions had left the organization.
• Custom Interfaces: The legacy system was deeply integrated with various custom interfaces, creating complexity during migration.
• Information Gaps: Key documentation and project details were missing, requiring additional discovery and planning.
• Budget Constraints: The project operated within a tight budget, demanding efficient use of resources.
• Cybersecurity Requirements: Strict security protocols had to be maintained during the migration.

Scope of Our Service

• IT Service Management: Handling ongoing service requests and incidents.
• IT Consulting: Offering expert advice on best practices and solutions.
• Project Planning & Coordination: Ensuring smooth execution and meeting project timelines.
• Requirement Gathering & Completion: Identifying and addressing system requirements.
• Process Creation: Designing efficient workflows for the new system.
• Data Migration: Transferring data securely and accurately to the SaaS solution.
• Staff Training: Preparing the client’s team to use the new system effectively.
• Troubleshooting Support: Addressing issues during and after migration.
• IT Security Consulting: Ensuring compliance with cybersecurity standards.

Total Duration

• Timeframe: 12 Months

Result

• Automation: Replaced inefficient manual processes with streamlined workflows.
• Resource Optimization: Freed up critical resources for higher-value tasks.
• Operational Efficiency: Enhanced time and absence management, reducing errors and improving productivity.